Privacy Policy

I. Introduction 

The Oregon Education Association ("OEA") values the trust and privacy of its members and other supporters. This Privacy Policy sets forth OEA's practices regarding: (1) what personal information we collect about you — both online via the OEA website and OEA Intranet and offline via traditional, hard copy forms; (2) how we use that information; (3) under what circumstances we disclose it; (4) what choices are available to you regarding such information collection; and, (5) what security we use to protect such information. This Privacy Policy also provides some additional information for users of the OEA website and OEA Intranet. 

II. Definitions 

As used in this Privacy Policy, the following terms have the meanings indicated below: 

The term "we" or "us" means OEA. 

1. The term "you" means a current or former OEA member or other person who has provided personal information to us in connection with obtaining an OEA product or service (e.g. a person who has purchased a book from the OEA Professional Library or a person who subscribes to an OEA-produced electronic newsletter). 

2. The term "personal information" means any piece of information that on its own can specifically identify a current or former OEA member or other person who has provided personal information to us in connection with obtaining an OEA product or service. This would include, but is not limited to, full name, postal address, e-mail address, social security number, or financial information. 

3. The term "OEA website" means OEA's external website located at: oregoned.org, public-groups, private-groups, OEA blogs, and any future websites that we may develop. 

4. The term "OEA Intranet" means OEA's internal, private, and secured website for local leaders and staff. 

5. The term "OEA-related organizations" means OEA, our affiliates, NEA and its affiliates, and any other entity created by OEA. 

6. The term "third party" means a legal entity that is separate and independent from OEA, its national and local affiliates, or any OEA-related organization. 

7. The term "cookie" means a small file that is placed on your computer that allows a website to store, and sometimes track, information about how you use that website. 

8. The term "discussion forum" means an asynchronous website component that enables users to exchange ideas by posting questions and answers on relevant subjects. Discussion forums are also commonly referred to as "discussion groups," "discussion boards," "message boards," "bulletin boards," and "online forums." 

III. Personal Information Collected 

We may collect personal information about you from the following sources: 

1. Personal Information that you voluntarily provide to us on your membership application and other OEA forms — whether online via the OEA website or OEA Intranet or offline via traditional, hard copy forms (such as your name, postal address, telephone number, e-mail address, social security number, etc.). 

2. Other Personal Information that you voluntarily provide to us via the OEA website or OEA Intranet (such as an e-mail address if you subscribe to an OEA-produced electronic newsletter or other personal information contained in an e-mail that you send to us via the feedback feature of the OEA website). 

3. Personal Information that we receive from our national and local affiliates or other OEA-related organizations (such as your name, postal address, telephone number, e-mail address, social security number, etc.). 

4. Personal Information that we receive from third parties (such as insurance claim information in connection with the OEA Educators Employment Liability Program and publicly available voter registration information). 

IV. How We Use That Information 

The personal information that OEA collects about you helps us and our national and local affiliates and OEA-related organizations to efficiently and effectively represent you and provide you with valuable member benefits. 

V. Information Sharing 

In order to provide you with efficient and effective representation and member benefits, we routinely share all of the personal information that we collect about you, as described in Section III above, with our national and local affiliates and OEA-related organizations, as well as third parties that perform services on our behalf. 

Additionally, we may share any of the personal information that we collect about you, as described in Section III above, with certain third parties that share our interests or as otherwise permitted by law. 

All the above categories exclude text messaging originator opt-in data and consent, which information will not be shared with any third parties, provided that the foregoing does not apply to sharing (1) with vendors, consultants and other service providers who need access to such information to carry out work on our behalf (and who will not use such information for their own purposes); (2) if we believe disclosure is required by any applicable law, rule, or regulation or to comply with law enforcement or legal process; and (3) if the user consents to our sharing of such information. 

VI. Available Choices 

Any personal information that you provide to us is voluntary. OEA members may update their personal information at any time. For information on how to contact us, please visit the OEA website at: oregoned.org/contact-us.

If you subscribe to any OEA-produced electronic newsletter, you may cancel your subscription at any time by following the instructions at the bottom of all such newsletters. If you have any problems canceling such a subscription, please contact us at [email protected]. 

VII. Information Security 

We maintain administrative, technical, and physical safeguards designed to: (1) insure the security and confidentiality of your personal information; (2) protect against any anticipated threats or hazards to the security or integrity of such information; and (3) protect against unauthorized access to or use of such information. For more information on our information security, contact OEA at help@myOEA.org to request a copy of the OEA Information Security Program. 

IX. Additional Information for Users of the OEA Web Site or OEA Intranet 

1. Collection and Use of Non-Personal Information 
2. If you use the OEA website or the OEA Intranet, you provide us with certain non-personal information in addition to any personal information that you may voluntarily provide. For example, if you browse the OEA website or OEA Intranet or download information, our operating system automatically records the following non-personal information: 
   1. The Internet domain for your Internet service (such as "xcompany.com" or "xcompany.net" if you use a private Internet access account, or "yourcollege.edu" if you connect from a college or university domain); 
   2. The type of browser that you use (such as "America Online version 7" or "Microsoft Internet Explorer 5"); 
   3. The type of operating system that you use (such as Windows or Macintosh); 
   4. The date and time that you visit the OEA website or OEA Intranet and the webpages that you view; 
   5. The address of the previous website that you visited if you linked to us from another website; and 
   6. The address of the next website that you visit if you link to it from the OEA website or OEA Intranet. 

We use the above non-personal information to diagnose technical problems and track user interests so that we can provide content that interests you. 

We gather this non-personal information in the aggregate and we share it in the same manner that we share personal information, as described in Section V above. 

2. Cookies 
   
   We use cookies to track what you are viewing when you visit the OEA website and OEA Intranet, and to enhance your user experience. In order to provide you with customized content and an enhanced user experience, certain cookies used by OEA identify you as an individual. If you are concerned about OEA's use of cookies, check your Internet browser. Most have a setting that will allow you to reject cookies. However, some OEA features and services may not function properly if your cookies are disabled. 

Additionally, OEA allows third parties who advertise or provide content on the OEA website or OEA Intranet to use cookies. Third parties' use of cookies is subject to their own privacy policies, and is not governed by this Privacy Policy. 

3. Discussion Forums 
   
   If you participate in a discussion forum on the OEA website or OEA Intranet, your comments, along with any personal information that you voluntarily disclose, may be collected, used, and shared by anyone with access to that forum. We are not responsible for the personal information that you choose to submit in a discussion forum. 

4. Children 
   
   The OEA website and OEA Intranet are general websites, and we do not knowingly collect any personal information from children under the age of 13. 

5. External Links 
   
   This Privacy Policy applies only to the OEA website and OEA Intranet. It does not cover any websites that are linked to or from the OEA website or OEA Intranet for which we are not responsible ("linked-sites"). These linked-sites will have their own policies and practices which may be different from ours. We encourage you to familiarize yourself with the policies and practices of the linked-sites especially if you provide personal information to them.

VIII. Effective Date, Amendments, and Consent to This Privacy Policy 

This Privacy Policy is effective April 3, 2007. We retain the right to amend or otherwise update this Privacy Policy at any time for any reason. By joining OEA or using the OEA website or OEA Intranet, you consent to the collection, use, and sharing of personal information as we have described herein. If we amend or update our Privacy Policy, we will post the changes online at the OEA website and OEA Intranet so that you are always aware of OEA's current practices. You may also contact us at any time to request an up-to-date hard copy version of the Privacy Policy. 

X. Contact Us 

If you have any questions regarding this Privacy Policy, you can contact OEA at [email protected].